Purpose-built AI platform for contingent workforce, SOW, and total talent program operations. Fully managed by TTM — deployed in 24 hours with no IT project required.
TTM Managed AI Workspace is not a generic AI tool configured after the fact. It is a purpose-built platform pre-trained on workforce program operations, configured to your VMS, policies, and program structure, and managed by TTM on an ongoing basis so your team never has to run an AI project.
The platform automates the most time-consuming tasks in CW, SOW, and total talent program management: requisition intake workflows, worker onboarding and offboarding, billing report generation, co-employment compliance monitoring, SOW contract risk scoring, and program policy Q&A. Each function is configured to how your specific program operates.
Six core capability areas, each configured to your specific VMS, policies, and program structure.
From intake form to supplier queue in seconds. Hiring manager submits a req → AI triggers the full workflow: acknowledgment sent, kickoff call scheduled, dedicated channel created, preferred suppliers notified. Interview scheduling, feedback reminders, and offboarding notifications follow automatically.
Automated ticket creation on placement. First-day package sent to supplier with location, badge instructions, equipment tracking, and system access details. Weekly reminders every Friday. Offboarding triggered automatically at engagement end with equipment return instructions.
Weekly billing report auto-generated every Friday from your VMS, calculating actuals vs. budget, distributed to your full stakeholder list. Headcount dashboard updated in real time. Monthly accruals calculated from 4 weeks of rolling billing data.
Real-time risk scoring across your entire SOW portfolio. Budget variance, scope creep, milestone gaps, and compliance flags identified automatically before they escalate. Program managers get a continuous view of contract risk without manual tracking.
Continuous monitoring of all contingent workers against tenure thresholds. Risk stratified into Critical, Elevated, and Watch tiers with recommended actions. Hiring managers notified automatically with state-specific policy context and pre-populated exception requests.
Instant answers to policy questions cited from your program docs, supplier agreement terms, and VMS guidelines. Ask in plain language. Every answer includes exact policy section, version number, and date. State-specific guidance included automatically.
Each use case is configured to your program during setup — actual automations built to match how your program operates.
A hiring manager submits a new req. Within seconds: the system acknowledges receipt, schedules a kickoff call, creates a collaboration channel, and sends preferred suppliers a req brief with intake scheduling links. No manual outreach. Programs report saving 3-5 hours per req on intake coordination alone.
A worker is placed. Immediately: an issue tracker ticket is created with a complete onboarding checklist, equipment request triggered, and supplier receives a first-day package. Weekly reminders every Friday ensure Monday starts are never chaotic. Offboarding triggers automatically at engagement end.
Every Friday, the platform generates a billing report from your VMS data and distributes it to your full stakeholder list automatically. Headcount dashboards update in real time. Monthly accrual estimates calculated before Finance asks. Programs report saving 4-8 hours per week on reporting tasks.
The platform continuously monitors all active contingent workers against co-employment tenure thresholds stratified into Critical, Elevated, and Watch tiers. Hiring managers are notified automatically as workers approach limits, with state-specific guidance and pre-filled exception or rotation requests ready to send.
The platform scores every active SOW contract in real time, flagging budget overruns, scope additions, missed milestones, and compliance gaps before they escalate. Program managers see a live risk view across the full SOW portfolio without manually reviewing individual contracts.
Your instance is yours alone. Your data never touches another tenant, is never used to train shared models, and every AI action is logged and auditable.
Your workspace is fully isolated. No data sharing between tenants. Your policies, documents, and program data stay in your instance only.
Granular permissions by user, team, and workspace area for program managers, hiring managers, and finance contacts.
Every AI output, tool call, and decision is logged. Full traceability for compliance documentation, legal review, and internal audit.
Configurable approval workflows ensure your team stays in control before the AI acts on sensitive program tasks.
AI answers grounded in your program documents and policies. Every answer is cited and traceable to a source.
Your program data is never used to train shared AI models. Your knowledge base is exclusively yours.
No per-seat pricing. No usage caps. One flat monthly rate covering the platform, management, support, and ongoing use case development.
Full platform + full management. Flat rate, no per-seat pricing, no usage caps.
A real, working instance configured for your program — not a generic demo.
Book a 30-minute working session. We will show you exactly what the platform looks like configured for your program and have your trial ready within a week.
Questions? hello@totaltalentmindset.com